COVID-19 Updates

Schoolwide


Providence is closely monitoring the global COVID-19 outbreak. This page serves as a centralized location for information and updates regarding the School’s response to this rapidly evolving situation. 

Update 5/29/20

Dear Parents and Students,

As we have completed the 2019-2020 school year, we have received questions regarding the 2020-2021 school year.  Our administrative team has heard you, from your emails, phone calls, and feedback on the parent survey. We have been waiting to respond because of the fluidity of the circumstances around Covid-19. We anticipate more questions as we move closer to August and the reopening of school. We are collaborating with our accrediting bodies, local and state officials, the Florida Department of Education, and other schools to ensure we are making decisions that are best for our community.  

Here are some of the main questions that you have asked, and here are the answers as of today:


1. Is the school planning on starting the 2020-2021 school year on campus?
As of today, we plan to reopen for the fall semester on August 12 with on-campus instruction along with additional safety precautions to ensure the health of our students while providing the best instruction and learning environment to all our students.  We will ensure that we are following guidelines set forth by local, state, federal, and accrediting bodies. 


2. If the school returns to virtual learning, what changes or modifications will take place?
Transitioning to a virtual environment was a huge undertaking for our teachers and school. As you know, this was done in March 2020 with 48 hours of preparation.

 Traditional virtual schools have teams of instructional designers who work to create content for courses continuously updating them.  The teachers then facilitate the learning environment and instruct students. Our teachers performed both jobs simultaneously.  Since we have completed an entire nine weeks, we understand there are adjustments that can be made to ensure student success.  Our goal is to ensure all students are receiving a rigorous learning experience, and we are working to increase that rigor in our online modules. In order to plan for all contingencies, we are working as a task force to research, train, and modify instruction in the virtual environment moving forward.  

If I have a personal question regarding my family, who should I reach out to? If you have questions regarding:
Grades K-5 – Lower School: Mrs. Mills

Grades 6-8 – Middle School: Dr. McGlohorn  
Grades 9-12 – High School: Mr. Gray 

Business Office: Mrs. Otwell

PreK -2 thru Jr. Kindergarten – Preschool: Mrs. Benson 
 Athletics: Coach Pompeo 

3. Will face coverings/masks be required for Providence students?

Beginning Monday, June 1 Providence School is allowing families to determine if face covering is necessary. Mayor Curry opening of summer programs did not require face coverings. In News4Jax article it states, “Campers will be encouraged to wear cloth masks” regarding summer camps in Jacksonville. Florida Health states, “Children are not required to wear masks”. There is definitely a conflicting belief of the validity of masks vs. the risk of face masks. It is important for parents to make the decisions for their child that is best for their approach to protecting their children against Covid-19. 

We are grateful for your patience as no school in modern history has ever dealt with a global pandemic. We will make decisions based upon regulation placed on us by our governing authorities, Florida Health, and governmental guidelines. We intend to be graceful in our communications with families and we hope for the same from our families. If we make a mistake, let us work together to resolve the issue in a manner that is pleasing to the Lord. More information will be made available as decisions are made during this fluid time. 

Thank you for partnering with Providence for your child’s education. We are Boldly Christian and Unquestionably Academic.

Sincerely,
Providence Administration 

2020 End of Year Update 5/18/20

Dear Parents and Students,
As we end this school year virtually, we wanted to give you some information about end of the year procedures.

Exams

There are no exams in upper school this year. The exam grade will not count in the final grade calculation for students.

 

Locker Clean Out and Laptop Return Procedures

In order to create the safest environment for the end of the school year procedures, we are asking that students and parents follow the following guidelines in entering the school.  The school will be open Tuesday, May 26th through Friday, May 29th from 8:00 am-3:30 pm.

    • Only a limited number of people will be allowed to enter the building at one time. We will monitor the hallways for social distancing and quick exit to ensure that people will not have long to wait.
    • All who enter must wear a mask and use sanitizer upon entry and exit.
    • You must bring a bag or suitcase to clean out all contents of the locker. There will not be any trash receptacles in the hallways.
    • For laptop return only, you will enter the front hallway and there will be a table set up for you to return the device. Please remember to bring the charger with you.
    • An area will be designated for any library books to be returned. Please drop your books in the bin and we will sanitize them.

While we know that you are excited to see your friends, we are asking that parents and students do not socialize with one another while on campus and follow social distancing guidelines.

Yearbooks

At this time, we do not have the upper school yearbooks, as the factory was shut down and only recently opened. Once we receive the shipment, we will communicate plans to pick up yearbooks.  Yearbooks will likely arrive mid-June.

 

Back to School Guide

This will be updated and put on the news page on our website as well as under resources. This will give you information about next school year.

 

Summer Reading

Summer Reading will be posted in FACTS Family Online under Resource Documents and in the Back To School Guide.

 

Thank you for your partnership this school year.  We look forward to seeing you next year.

Dr. Amy McGlohorn                        Mr. Michael Gray

Middle School Principal                 High School Principal

Update 4/17/20

Dear Providence Families,

In an effort to clear up miscommunication from yesterday’s message regarding graduation please watch the video below. I am hopeful for a positive outcome for our Seniors and their families.

Head of School Apology

Sincerely,

Dr. Tim Anderson

Head of School

Providence School of Jacksonville

Update 4/16/20

Dear Providence Families,

I hope this email finds you and your family well. Please click on the link below to view a message regarding school updates.

Head of School Update

Hopefully, this season will pass soon. In the meantime, stay safe and grow closer to the Lord.

Sincerely,

Dr. Tim Anderson

Head of School

Providence School of Jacksonville

Update 4/1/20

Dear Providence Families,

I hope this letter finds your family well. Yesterday, we received a memorandum from our accrediting agency, the Florida Council of Independent Schools (FCIS), regarding the need to remain in the virtual learning experience through Friday, May 1. I realize this is not shocking news to you, but, I wanted you to have official notice from the school regarding virtual learning. 

Also, due to Mayor Lenny Curry’s Safer at Home Order this Wednesday morning, April 1, the school will be on a hard lockdown beginning Friday at 12:01 am. If you have anything you may need before our return, please come to the school today or Thursday and pick it up. Please be mindful of the social distancing during this process. Also, please use the hand sanitizers upon entering the building.

We are very hopeful that school will reconvene on campus May 4; however, we want everyone prepared to finish school virtually if mandated. If there is anything your student still needs to pick-up from the school, please do it tomorrow, Thursday, April 2. Students in Kindergarten through 3rd grades can pick-up their remaining materials tomorrow between 7:00 am and 6:00 pm. This pick-up will be organized like prior pick-ups with the student’s materials lined up outside of their teacher’s classroom.

Our teachers will continue to provide your child/ren virtual instruction through a Christian worldview. It is essential to know that the education your child is receiving is foundational to their continued learning. Please continue to partner with the school for your child’s academic development during this time. Checking in with their teachers during office hours is also an invaluable resource for your child/ren. Please utilize these resources for your child/ren’s learning.

If you have questions, reach out to your teacher. They are here for you. God has blessed us to live in such a time where we can work and learn within our homes. If you are having technical issues, please go to www.prov.org. The bottom right of the home page has a teal Help button. Click on the button to give us your name, email address, topic, and provide a brief description of your concern. The Help button is called zendesk. We will get back to you asap as we have people monitoring this all day form 8 am to 3 pm. We are here daily working behind the scenes to ensure our systems are up and working for you and to ensure you can connect with our network. Also, I will give you my technology help, try shutting down your device and restarting it. You will be surprised how helpful a restart can be! 

Please be on the lookout for a communication from Mr. Gray. He will be sending a specific email for grades 6-12 regarding your student logging in to their classes. We want to ensure students are logging in daily to receive attendance credit, which was also a point of communication from FCIS yesterday. We do not currently have any attendance issues and by following the instructions from Mr. Gray it will ensure not having any challenges in the future. Thank you for your partnership in this request.

I am praying for our school daily, and I am grateful you are too. Hopefully, this season will pass soon. In the meantime, stay safe and grow closer to the Lord.

Sincerely,

Dr. Tim Anderson

Head of School

Providence School of Jacksonville

Update 3/18/20

Dear Providence,

 

The purpose of my letter is twofold.  I am writing to update you and to thank you.  

As is the norm with the COVID-19 virus, the guidelines are being updated frequently. Yesterday, I received the announcement from the Florida Department of Education mandating all public and private schools remain closed until April 15, 2020.   Therefore, we will continue virtual school at Providence through April 15 and will reevaluate then as needed.  

Please be on the lookout for updates from the administration and teachers. I want to stress the importance of your child logging into the classroom daily. Logging in allows us to take attendance along with the students turning in assignments. To get credit for each class, the student must log into the class daily so attendance can be documented. If you want to get credit for being in class, log in Monday – Friday!

If you have a child or children in the Pre-K program, they are open for all Pre-K students excluding VPK only.  The state is allowing Pre-K programs to remain open, and the Providence

Pre-K program is following the state-mandated guidelines:

  • No more than ten people (including 1 adult) in a classroom setting. 
  • Each Pre-K student’s temperature is taken daily upon arrival to school.
  • State-mandated hygiene guidelines are being rigorously followed.
  • The building is being thoroughly cleaned throughout the day and each night. 

These measures are to keep our students and faculty safe. Also, we are staying open for as long as allowed to help our families who have other obligations.

Also, Pre-K families should be aware of the following:

  • The Pre-K is open for all Pre-K students, so March refunds are not necessary.
  • To suspend Pre-K April payments, notify Mrs. Benson. Please watch for her communication regarding April. Communicate with Mrs. Benson!!

Mrs. Benson is doing a great job of communicating with the parents in this situation. Please continue to read her updates.


For VPK families:

  • The Providence VPK program (morning or afternoon) will remain closed due to the State of Florida’s mandated shutdown of all VPK programs.

Finally, the Providence team and I are so grateful to our Providence families for their patience and grace as we have moved from a traditional educational format to a virtual format.  So many parents have expressed their appreciation for all the efforts that have gone into making it possible for Providence students to be safe and to continue their education through Providence Virtual School.

Additionally, I could not be more proud of our Providence team. The teachers, support staff, and administrators have done an incredible job of making Providence Virtual School happen within a 24-hour turnaround time.   Thank you for all your hard work… truly, a job well done!  


Also, I would like to recognize the hard work of our Providence information technology team who has been behind the scenes solving problems before we even knew they existed. I want to extend my gratitude for their continued support of the administration, faculty, and students.  Their efforts have been an instrumental part of creating our virtual educational environment. They are worth their weight in gold. 

Providence will continually adjust to changes and challenges within the virtual environment. Please be patient as we meet and resolve daily problems. 

If you have a concern, contact your teacher first. If your concerns persist, contact your principal.

Thank you for trusting Providence with your child’s education. God is in control, and He is GOOD!  He has provided us with the necessary resources to create Providence Virtual School, He is giving us many opportunities to show His love and grace, and He will see us through these current circumstances.

 

Take Care and God Bless,

 

Tim M. Anderson, Ph.D.

Head of School

Providence School of Jacksonville

Update 3/13/20

Dear Providence Family,

Today I received updated recommendations regarding COVID 19 from the Florida Council of Independent Schools (FCIS), our accrediting organization. While the FCIS is not recommending we close at this time, the Providence Administration and Board of Directors have determined that Providence will be going to a virtual classroom beginning Tuesday, March 17 through Tuesday, March 31. Beginning Tuesday, March 17, all Providence performing arts activities, sports activities and any other extra-curricular activities are suspended during this time as well. On March 31, the Providence Administration and Board of Directors will reevaluate the situation and determine how to proceed.

Faculty and staff will report to work as normal on Monday, March 16 except for the following people:

  • Any faculty or staff who traveled to a foreign country, must self-isolate for 14 days upon return.
  • Any faculty or staff who went on a cruise, anywhere, must self-isolate for 14 days upon return.

The Providence virtual classroom arrangements are currently being finalized, and we will send out the finalized details and instructions to our families on Monday, March 16. 

On Tuesday, March 17, we will have scheduled times for each grade to come to the school to get all necessary materials from their lockers.  Please try to adhere to the assigned times. If you have multiple children, pick one time slot for all.

  • Any student who traveled out of the country or on a cruise can pick up books at 2:30 Tuesday. They should practice social distancing while retrieving their materials.
  • K-2 grades can pick up books 8:30-9:30 Tuesday.
  • 3-5 grades can pick up books 9:30-10:30 Tuesday.
  • 6-8 grades can pick up books 10:30-11:30 Tuesday. 
  • 9-12 grades can pick up books 11:30-12:30 Tuesday.


In the meantime, please ensure your children will have access to the internet and a computer during this time. Our goal is to provide quality educational instruction to all our students during this unprecedented situation.

The Providence Preschool will remain open for dual-income and single-parent income families as needed for childcare. A decision for our VPK only classes will follow shortly. Please contact the Providence Preschool for further information and details. 

Your cooperation and understanding are greatly appreciated in this fast-changing and very fluid situation. Please be watchful for further updates and information from Providence, and please be in prayer for all during this challenging time.  Despite the current circumstances, God is still in control.  Psalm 46:10

 

God Bless and Take Care,

 

Tim M. Anderson, Ph.D.

Head of School

Providence School of Jacksonville

Event Updates

All extra curricular school activities including fine arts, athletics, clubs, field trips, open houses, school tours, shadowing, and extended day starting March 13 have been cancelled.  Please refer to the list below in regards to whether an event has been cancelled, postponed, or being held virtually.

Refunds for activities will be issued as soon as possible. 

Events - Virtual, Postponed, Cancelled

All End Of Year Trips, Parties, Field Trips are cancelled.
Cap & Gown DeliveryDrive Thru or Mail Out – Date TBD
AP Testing Scheduled OnlineDate TBD

3/21 – Cheer Banquet Cancelled – Virtual TBD
3/26 -3/27-Spring Musical Cancelled
4/14-4/17-
Cheer Try- Cancelled (Will do Virtual Tryouts TBD)

4/16 – Stallion Stampede Cancelled (If you can give, we appreciate your generosity.)
4/18 –
Jr. Sr. Prom Cancelled
4/17-Health Institute Off-Campus Field Trip Cancelled
4/21-US Showcase Cancelled

4/23-Senior Chapel Virtual
4/24-Junior meeting with Cady and Cady
Postponed/Virtual

4/24-Dance Performance Cancelled
4/25 – GradBash Cancelled
4/25-
Father Daughter Dance Cancelled
4/27-NHS End of Year Celebration Cancelled
4/28-
Spring Band Concert Cancelled
4/30-Spring Choral Concert Cancelled
4/30-
Awards Chapel Virtual or Cancelled
5/1-
Seniors Last Day Fun Day Cancelled
5/6-5/7-
Dance try-outs Cancelled will reschedule when social distancing ends.
5/8-7th Grade End of Year Trip Cancelled
5/8-
8th Grade End of Year Trip Universal  Cancelled
5/9-
Jr Chorus Concert Cancelled
5/13-
Graduation Practice Cancelled
5/16-
Graduation Postponed
5/21-
LS Lunch with Cheer Cancelled
5/22 –
Last Day of School at 12:00 Noon
5/26 & 27 –
Post Teacher Planning Undecided
5/28 –
Preschool End of the Year Program Undecided
5/28 –
Kindergarten Graduation – Info has been sent from Mrs. Rue
8th Grade Chapel – A virtual presentation will be held instead.
 Class of 2020 Graduation 

Providence School [K-12]

  • Virtual classroom instruction has been established to continue classes and schoolwork.
  • All on-and off-campus student activities, fine arts, athletics, and campus tours have been canceled.
  • The School has implemented off-campus travel restrictions for faculty, staff, and students.
  • Students, faculty, and staff who have traveled to CDC Level 3 countries or who are exhibiting symptoms associated with COVID-19 have been asked to self-quarantine.
  • Staff from our facilities department deep cleaned campus buildings while students and faculty were away for spring break, including sanitizing treatments.
Grades K-5 Online Learning

The teachers will email and upload classroom instructional videos and information in FACTS. In addition, there will be assignments and assessments with due dates given via handouts and email. If you have specific questions for your teacher regarding the lessons, content, or access to instructional materials, please email the teacher. The teachers will have office hours and will answer emails within 24 business hours. If they do not respond in a reasonable amount of time (24 hours), please reach out to the Lower School Principal via email.   

Grades 6-8 Online Learning

Our Middle School students will utilize online learning through Canvas.  While each class may be set up differently, all information that your student needs to complete the learning objectives will be available in Canvas.  Students are acquainted with Canvas and will be able to navigate through to complete their assignments.  Teachers will be posting classroom instruction videos for students to watch.   There will also be assignments and assessments posted for your student, with due dates listed in Canvas.  If you have specific questions for your teacher regarding the lessons, content, or access to instructional materials, please send them a message through CANVAS. The teachers will have office hours posted and will answer emails within 24 business hours.  If they do not respond in a reasonable amount of time (24 hours), please reach out to the Middle School Principal via email.

Grades 9-12 Online Learning

Our Upper School students will utilize online learning through Canvas.  While each class may be set up differently, all information that your student needs to complete the learning objectives will be available in Canvas.  Students are acquainted with Canvas and will be able to navigate through to complete their assignments.  Teachers will be posting classroom instruction videos for students to watch.   There will also be assignments and assessments posted for your student, with due dates listed in Canvas.  If you have specific questions for your teacher regarding the lessons, content, or access to instructional materials, please send them a message through Canvas. The teachers will have office hours posted and will answer emails within 24 business hours.  If they do not respond in a reasonable amount of time (24 hours), please reach out to the Middle School Principal via email.

Your cooperation and understanding are greatly appreciated in this fast-changing and very fluid situation. Please be watchful for further updates and information from Providence, and please be in prayer for all during this challenging time.  Despite the current circumstances, God is still in control. Psalm 46:10

Providence Preschool

In an effort to minimize exposure, the preschool will be open to healthy children for families that absolutely need childcare. Due to COVID-19 the  Preschool Summer Program currently has limited space based on age. Please contact Mrs. Lori Benson at lbenson@prov.org to check space availability and have your child placed on our wait list. Camp dates are subject to change due to COVID-19.

Update Week of 3/23/20

The preschool remains open from 7:00 am – 5:30 pm for all families. Please provide 24 hours notice if you plan on bringing your child to preschool to ensure proper staffing.
We have resumed academics for those children in attendance. We are refraining from teaching new letters, numbers at this time but will add these back in if K-12 schools remain virtual after April 15th. Instead, we are focusing on our themes of Spring, Gardening and Easter. We are also spending time reviewing all other learning concepts that we have covered so far this school year for added reinforcement. Last week, we still had chapel (in groups of 10) and Fun & Praise music time (groups of 10). It is so important to praise our Father and our preschool is doing this daily! We refuse to lose our JOY!
We are continuing to follow all guidelines from the CDC, DOE and DCF. The implementation of our new procedures has gone smoothly. All classroom sizes are capped at the maximum of 10 people. Sanitizing is ongoing throughout the day. Children are met inside our doors, a health check is performed and children are walked back to class. Lastly, children are continuously reminded to wash their hands and are learning about personal space.
For those at home, our teachers are doing a fantastic job reaching out and providing you with resources and materials to help you during this time. Our VPK and Junior Kindergarten students are also receiving some work via email or home deliveries. Our teachers miss their classes! Please do not hesitate to reach out to your teacher for additional ideas. We are here to help you!
Please send us pictures! We would love to see what you have been up to! We plan as well to send pictures and videos to help us all stay connected!
Tuition Information – For those not planning to bring your children back until April 15th, please email me and we will suspend your first April tuition payment. If K-12 schools remain virtual after April 15th and you still decide to not bring your child to preschool we will continue to suspend tuition payments. If K-12 schools re-open, tuition payments will resume for all enrolled students. We understand this is a difficult time and many of you are experiencing financial hardship. We are here for you!

Technical Support

If your student has difficulty with a school-issued device, accessing school-related software, or using other digital tools necessary for virtual learning, please use the help button in the bottom right-hand corner.  For general information and frequently asked questions, visit our Help Desk Support page.

@theProv

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