Dear Parent(s):

We trust you are enjoying your time with family and friends during summer break. Our hope is that students will return rested and refreshed and be ready to begin a rewarding new school year. Our summer office hours are Monday-Friday 8:00 AM to 3:00 PM. Please set up an appointment with Carol Baker so we can serve you better during the summer hours. Also, you can call us at 904-223-5270. Have a great summer!

Download a printable version of the Upper School Summer Letter.

School Information

The school will be closed for Independence Day on July 4th. This coming year school begins at 8:00 AM and ends at 3:15 PM with the exception of early release on Wednesdays at 2:33 PM. Students will not be allowed in the hallways before 7:45 AM on the first day of school. Please note August 9, 10 and 11 are ½ days and school will be dismissed at 12:00.

After School Pickup

Students are to be picked up from Providence no later than 3:45PM. It is vitally important that we know who is on campus and where our students are after the school day is completed. Therefore, after school pickup will have a great emphasis placed upon it during the 20172018 school year. Students who cannot be picked up by 3:45PM will report to the extended day program, and a fee may be charged to the student’s account. We are vetting the cost to the school for supervision of these students. Once determined the amount will be communicated. The exception to this rule is athletics. Athletes should be with their coaches until picked up by their parents. Thank you for cooperating with this important safety procedure for our students.

Student Prep Days – Grades 6-12

Student Prep Day on Friday, August 4 is for ALL Upper School students, both new and returning to Providence. All students will receive their ID badges, schedules, and locker assignments. This time will be used for the students to bring all textbooks and supplies to school in order to set up their lockers.

 

  • 8:30-10:00 All new 6th -12th-grade students and families (Including all sixth grade students and families).
  • 10:00-11:30 Returning 7th and 8th grade students
  • 11:30-12:30 Lunch 12:30-1:30 Returning 9th and 10th grade students
  • 1:00-2:00 Returning 11th grade students
  • 1:30-2:30 Returning 12th grade students

Upper School Curriculum Night

All Upper School (grades 6-12) families are invited to attend the US Curriculum Night from 6:00-8:30 PM on Monday, August 7, 2017. Parents will have an opportunity to visit their students’ classrooms and meet their teachers. Additionally, The Parent Teacher Partnership will be available from 5:30-6:00 PM on this night as well.

Office Hours

The Upper School office will be open from 7:30 AM to 3:30 PM beginning Monday, August 7, 2017. We look forward to serving you during these times. For the safety of our students, all visitors and volunteers are asked to sign in and receive a visitor’s badge that will be turned in to the security desk upon completion of your visit. We appreciate your attention to this request.

Summer Math & Reading

All summer reading and math projects and portfolios must be complete by the first day of school or as your teacher indicates. The summer reading and math information can be accessed on our website at https://www.prov.org/news/summer-reading-math-requirements/.

Student Schedules

The 2017-2018 schedules for grades 6-12 will be available in NetClassroom on June 9. Please note the order of classes may be adjusted over the summer due to continued enrollment. For assistance with your NetClassroom login and/or password, you may contact Laura Varnadore at 223-5270.

Student Information

It is very important that we always have the most up-to-date information about your student. There is a form in the office and online to update information with regard to change of address, phone number, grandparent address change, emergency contacts, etc. This form must be filled out to keep mailings accurate. We appreciate your attention to this request. If updating online, go to www.prov.org/advancement/student-family-information-update.

Student Handbook

All updates for the Providence School Handbook 2017-18 are being completed at this time. You will be notified when the updates are complete.

eTechCampus Bookstore

Providence School is partnering with eTechCampus as an option for families to rent textbook packages. eTechcampus packages can be accessed through the Providence website beginning July 3rd. Families who prefer to purchase books separately through other sources can find the book titles and ISBN numbers in eTechcampus after July 3rd. Please note: English grades 9-12 textbooks may be either eBooks or hardbacks, but the students must have hard copies (paperbacks) for all of the class novel studies. The teachers provide ISBN numbers which correspond to the specific versions that will be used which will facilitate the students in annotating and in locating vocabulary and literary devices. Login information will be provided in a technology letter being mailed to you this summer.

Uniform Update

Providence school Uniforms can be purchased at RC Uniforms on Beach Blvd. The skirt length has been amended for the 2017-2018 school year. The proper skirt length is two inches above the knee cap.

Stallion eNews

The Stallion eNews, in addition to our website, is our primary means of communication with our Providence families. If you are not currently receiving eNews from the school, please sign up at this link https://www.prov.org/parents/stallion-enews-subscription.

You will receive a welcome e-mail with information about your eNews subscription. If you do not receive the welcome email in your inbox, check your junk mail and spam folders. The email will be sent from marketing@prov.org. You will need to mark the email as “not junk/spam” and put the address in your address book so that you will receive future eNews.

Parent Teacher Partnership (PTP)

We would like to introduce the PTP officers to you. They are as follows: President – Chrisyl Brandner, First Vice President – LaTasha Dennis, Second Vice President – LeAnne Chrischilles, Third Vice President – Chrissy Taylor, Fourth Vice President – Chance Schwartz, Treasurer – Sarah Andres, Secretary – Kerri Soud, Parent Council Liaison – Shanon Voce and Joya Wilkerson. We encourage you to join PTP this year. The Parent Teacher Partnership sponsors many activities that benefit teachers, parents and, most of all, students. The organization offers an opportunity to build relationships in a community atmosphere. Involvement includes Booster Club, sports events, classroom activities, and social events. All parents may join at Curriculum Night at 5:30 PM or online.

Sage Dining

Providence School has partnered with Sage Dining Services to provide fresh-cooked meals for your children. To purchase food, you can make online payments including an auto-pay feature to replenish your child’s account weekly, bi-weekly, or monthly. We are adding additional auto-pay options for your convenience that will be available as school is beginning. You can also pay by check or cash in the Providence business office. There will be a drop box by the back door of the business office to drop off payments. We will no longer receive payment in the dining hall.

The dining portal at https://www.prov.org/campus-life/dining-services uses a SSO (Single Sign-on) system linked to your student’s campus network account. We will be mailing a technology letter over the summer to provide you the logon information for all of our campus systems. Note: If your child changes the password on campus this new password should be used for the dining logins as well. We are implementing a self-service password management system that will allow password resets and unlocks 24/7. This information will be provided in the technology letter later in the summer.

Exams

Fall exams are scheduled for December 12-15. This means that sixth and seventh graders will be out for Christmas break after their exam on December 13. Eighth graders taking a foreign language will be out for Christmas break at the completion of the foreign language exam on Thursday, December 14. Middle school parents will need to make the proper arrangements for child care according to the dates above. High School parents, please review the exam schedule to know when your child will be out for Christmas break. All students take fall semester exams. Spring exams are scheduled for May 23-25.

Traffic

Please remember we are a school and have students walking in the driving and parking areas. We ask that you drive as if your own child is in the parking lot. Speeding, illegally passing cars and cutting through parking spaces is not allowed as this seriously increases the chances of an accident. We ask that you refrain from the use of mobile devices while in the car pool lanes. Traffic is especially heavy at peak times (20 minutes before and after the start and dismissal of school). Remember that the first week is always particularly hectic, so we do ask for your patience as our parents become reacquainted with the traffic pattern. Please allow extra time in your schedule for drop off during the first week.

I look forward to seeing you in August for another great school year. Enjoy your summer.

Sincerely,

Tim M. Anderson, Ph.D.
Upper School Principal
Providence School of Jacksonville